Strategic Dashboards

Last updated 11 days ago

The four strategic dashboards provide high-level insights into your organization's AI adoption and performance.

1. Overview Dashboard

Path: /overview

Purpose: Get a quick snapshot of your organization's AI usage at a glance.

KPI Cards

Active Users	People who interacted during the period	Count of unique members who sent ≥1 message
Usage Intensity	Average messages per active user	Total messages ÷ Active users
Mates per User	Average number of different Mates used	Distinct Mates used ÷ Active users
Growth	Growth percentage vs previous period	(Current users - Previous users) ÷ Previous users × 100

Daily Activity Chart

A dual-dataset bar chart showing activity over time:

Blue bars — Human messages (messages sent by users)
Purple bars — Mate responses (AI-generated responses)

Use this to:

Identify peak usage days
Spot trends in AI adoption
Detect anomalies or drops in activity

Workspace Activity

A split-view comparison showing personal vs collaborative usage:

Conversations Split

Personal — 1:1 chats between a user and a Mate
Collaborative — Multi-user conversations in shared workspaces

Active Users Split

Personal — Users who only used personal chats
Collaborative — Users who participated in shared workspaces

Active Workspaces Count

Total number of workspaces with at least one conversation during the period.

Use this to:

Understand if AI is used more for personal productivity or team collaboration
Identify opportunities to promote collaborative AI usage

Popular Mates

A ranked list of the most requested Mates during the period.

Displays:

Mate name
Number of requests (messages sent to that Mate)

Use this to:

Identify which Mates provide the most value
Discover underutilized Mates that may need better promotion
Inform decisions about which Mates to optimize or expand

Period Summary

A consolidated metrics panel showing key totals for the selected period:

Total Messages	All messages sent (human + AI)
Total Conversations	Distinct conversation sessions
AI Responses	Messages generated by Mates
Tokens Consumed	Total input + output tokens
Estimated Cost (USD)	Approximate cost based on public pricing

2. Engagement Dashboard

Path: /engagement

Purpose: Understand user adoption, retention, and behavior patterns.

KPI Cards

Active Users	People who sent at least one message	Count of unique active members
Conversations / User	Average conversations per active user	Total conversations ÷ Active users
Messages / User	Average message count per active user	Total messages ÷ Active users
Mates Explored / User	Diversity of Mates usage per person	Distinct Mates used ÷ Active users

Daily Active Users Chart

A bar chart showing the number of active users per day.

Use this to:

Track daily engagement trends
Identify days with low engagement (weekends, holidays)
Measure the impact of training or communication campaigns

Adoption Levels

Categorizes users by their usage intensity during the period:

Discovery	1–5 messages	New or occasional users exploring the platform
Occasional Use	6–20 messages	Users who engage sporadically
Frequent Use	21–50 messages	Regular users integrating AI into their workflow
Power Users	50+ messages	Heavy users who rely on AI daily

Displayed as: A horizontal bar chart showing the distribution across levels.

Use this to:

Identify your power users for case studies or feedback
Spot users stuck in "Discovery" who may need onboarding support
Measure the maturity of AI adoption in your organization

Activation Rate

A donut chart showing the split between:

Active — Sent at least one message during the period
Inactive — No messages during the period

Percentage shown: Active users ÷ Total organization members × 100

Use this to:

Measure overall platform adoption
Identify inactive users who may need re-engagement
Set goals for increasing activation rate

User Breakdown

Among active users, shows the split between:

New — Joined the organization during the selected period
Returning — Were already members before the period started

Displayed as: A donut chart with counts and percentages.

Use this to:

Track the impact of new user onboarding
Measure retention of existing users
Understand if growth is driven by new users or increased engagement from existing ones

Top Users

A leaderboard of the most active users, showing for each:

User	Name and avatar
Active Days	Days with at least one message
Mates Used	Number of distinct Mates interacted with
Tools Triggered	Number of tool calls initiated
Tokens Consumed	Total tokens (input + output)
Estimated Cost	Approximate cost for this user
Top Mates	The 3 most-used Mates by this user

Default view: Top 5 users Expandable: Click "View all" to see the complete list

Use this to:

Identify champions and advocates for AI adoption
Understand usage patterns of power users
Spot users with unusually high costs for optimization

Engagement Trends

A multi-line chart tracking the evolution over time of:

Total messages — All messages sent
Conversations — Number of conversation sessions
Messages per session — Average messages per conversation
Mates used — Number of distinct Mates requested

Use this to:

Spot long-term trends in engagement
Identify seasonal patterns
Measure the impact of new features or Mates

3. Mates Dashboard

Path: /mates

Purpose: Analyze the performance and usage of your AI assistants.

KPI Cards

Active Mates	Mates requested at least once	Count of Mates with ≥1 request
Requests	Total messages sent to Mates	Count of all Mate invocations
Users	People who used a Mate	Count of unique users who interacted with any Mate
Tokens / Response	Average response efficiency	Total tokens ÷ AI response count

Mates Activity Chart

A bar chart showing the number of Mate responses generated per day.

Use this to:

Track daily AI workload
Identify peak usage days
Correlate Mate activity with business events

Performance by Mate

A detailed table showing metrics for each Mate:

Mate	Name and username
Requests	Number of times this Mate was invoked
Users	Number of unique users who used this Mate
Active Days	Days with at least one request
Conversations	Number of conversations involving this Mate
Tokens	Total tokens consumed by this Mate
Estimated Cost	Approximate cost for this Mate
Tools Used	Number of distinct tools this Mate invoked

Default view: Top 10 Mates by requests Expandable: Click "View all" to see the complete list

Use this to:

Identify your most valuable Mates
Spot underutilized Mates that may need better configuration or promotion
Optimize high-cost Mates by reviewing their prompts or models

Usage Distribution

A bar chart showing how usage is spread across Mates.

Displays:

Top 3 Mates and their combined percentage of total usage
Remaining Mates grouped as "Others"

Concentration indicator:

"Very concentrated" — Top 3 account for >70% of usage
"Moderately concentrated" — Top 3 account for 40–70% of usage
"Well distributed" — Usage is evenly spread (<40% in top 3)

Use this to:

Understand if your organization relies heavily on a few Mates
Identify opportunities to diversify Mate usage
Spot potential single points of failure

Cost Overview

Summary cost metrics for the period:

Estimated Total Cost	Based on providers' public pricing (USD)
Total Tokens	Combined input + output tokens
Cost per User	Average cost per active user

Important: Costs are estimates based on public pricing. Actual costs may vary depending on your provider agreements and volume discounts.

Use this to:

Budget for AI spending
Justify ROI to stakeholders
Identify cost optimization opportunities

4. Usage Dashboard

Path: /usage

Purpose: Deep-dive into token consumption, cost tracking, and efficiency optimization.

KPI Cards

Total Tokens	Input + Output tokens consumed	Sum of all tokens
Estimated Cost	Based on public pricing (USD)	Sum of (tokens × model pricing)
Tokens / Message	Average efficiency per message	Total tokens ÷ Message count
Cost / User	Average cost per active user	Estimated cost ÷ Active users

Usage Evolution Chart

A dual-axis line chart showing:

Left axis (blue line) — Token consumption over time
Right axis (green line) — Cost in USD over time

Use this to:

Track spending trends
Identify cost spikes
Correlate usage with business events

Input / Output Split

A donut chart showing the ratio between:

Input tokens — Tokens sent to the model (prompts, context, conversation history)
Output tokens — Tokens generated by the model (AI responses)

Includes: A hint showing the current output-to-input ratio (e.g., "2.3:1")

Use this to:

Understand if your Mates are verbose (high output ratio)
Identify opportunities to optimize prompts for more concise responses
Benchmark against industry standards (typical ratio: 1.5–3:1)

Cost by Provider

A bar chart showing spending distribution across LLM providers.

Common providers:

OpenAI (GPT models)
Anthropic (Claude models)
Google (Gemini models)
Mistral
Others

Use this to:

Understand your provider mix
Negotiate volume discounts with top providers
Diversify providers for cost optimization or redundancy

Most Used Models

A ranked table of LLM models by token consumption.

Displays:

Model name (e.g., "GPT-4o", "Claude 3.5 Sonnet")
Total tokens consumed
Percentage of total usage

Use this to:

Identify which models are most popular
Evaluate if expensive models are being overused
Consider switching to more cost-effective models for certain use cases

Efficiency Analysis

An optimization scoring system that evaluates your organization's token efficiency.

Efficiency Score

Rated out of 100, based on:

Tokens per message
Output-to-input ratio
Variance in response lengths

Status Indicators

80–100	"Excellent efficiency"	Responses are concise and efficient
60–79	"Verbose responses"	Consider adjusting prompts for more concise output
<60	"High output ratio"	Responses are very long compared to questions — review Mate instructions

Use this to:

Set efficiency goals
Identify Mates that need prompt optimization
Reduce costs without sacrificing quality