Understanding Key Concepts and Terminology

A glossary of the words you meet in allmates.ai, from organization to mentions.

Last updated 11 days ago

This glossary defines the words you meet in allmates.ai. It follows the structure of the app: the organization, its workspaces, their folders and conversations, and the Mates that take part. Read it once in your first days, and come back to it when a word is not clear.

Your organization

Organization: the space of your company in allmates.ai. It holds the members, the workspaces, the Mates and the tools. Its name and description give context to every Mate. You can belong to several organizations and switch between them from the organization menu.
Member: a person in the organization. Each member has a role and a plan.
Role: what a member can administer: Owner, Admin, User or Viewer. A Suspended member can no longer access the organization.
Plan: which features a member can use, for example workspaces or file uploads. Plans can differ from one organization to another.

Where you work

Private chat: a conversation between you and one or more Mates. Only you can see it. You start it with New chat.
Workspace: a shared space for a team, a project or a client. A workspace is Private (its members only) or Public (all the members of the organization). Its name and description give context to the Mates.
Folder: a group of conversations inside a workspace. A folder can hold other folders.
Workspace conversation: a conversation inside a workspace. Every person who can see the workspace can read it and write in it. You start it from the composer of the workspace page.
Brief: the objective of a conversation. You write it in the conversation information panel, Brief tab. Mates use it in their answers.
Inbox: your notifications, in the sidebar header. You get one when a colleague mentions you with @, when your role changes, when a workspace becomes private, or when a scheduled run completes or fails.

Mates and tools

Mate: an AI teammate. A Mate has instructions, a language model, tools and knowledge. All Mates are the same kind: their tools and knowledge set what each one can do.
Language model (LLM): the AI engine behind a Mate. Each Mate uses a model chosen by its administrators among the models of your organization.
Tool: a skill that a Mate can use beyond conversation, such as web search, image generation, code execution or a connection to another app.
Toolbox: the tools configured in your organization. Open it from Mates & tools > Toolbox.
Tools Store: the catalog of tools that you can add to your organization. Open it from Mates & tools > Tools Store.
Mates Store: the catalog of ready-made Mates that you can add to your organization. Open it from Mates & tools > Mates Store.
Knowledge: files that you give to a Mate. The Mate searches them to answer.
Schedule: a recurring run of a Mate, for example a report every Monday morning.

Talking with Mates and colleagues

Active mention (@name): asks a Mate to answer, or sends a notification to a colleague.
Passive mention (@@name): names a Mate or a colleague without an answer and without a notification.
Participant: a person or a Mate who wrote in a conversation or was mentioned in it.
Hidden message: a message that stays in the conversation but that Mates no longer read.

Other words

Credits: your organization uses credits to pay for what its Mates do. Owners and Admins see the balance in the organization menu. See "Understanding credits".
Progressive web app: you can install allmates.ai on your computer or phone like a native app. See "Accessing allmates.ai on Any Device".

Key actions

Create a Mate: build a Mate with its instructions, model, tools and knowledge. See "Creating a Mate".
Add a Mate from the Mates Store: copy a ready-made Mate into your organization (Expert plan in the default plan catalog).
Attach a tool: give a Mate a tool from your Toolbox.
Deploy: publish the changes you made to a Mate, so that members use the new version.

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